Administration
Provide secretariat office to handle administrative matters
Guide and supervise
- workplan / schedule development
- budget forecasting, preparation and monitoring
- financial report and accounts management
- venue sourcing and selection
Onsite Management
Provide team to ensure smooth execution of
- registration
- programme
- onsite logistics
Speakers & Programme
Assist in
- programme planning/scheduling
- e-agenda building
- programme book publishing (printed/ electronic)
- proceedings publishing (printed/electronic)
- sourcing of speakers
- liaison and management of invited speakers
Abstracts & Papers
For academic / scientific conferences
- Recommend suitable online submission and review system based on conference requirements
- Advise Technical Programme Chair on review and programme management matters
- Work with Programme Committee and Secretariat to enforce submission and review deadlines
- Recommend publication options and vendors
Marketing & Promotion
- Advise on the preparation / design of Announcements / Call for Papers
- Set up, host, design and maintain website
- Recommend marketing campaign options and assist in tracking responses
Attendees Registration
- Provide online payment system
- Manage online registration system
- Handle payments and liaise with attendees
- Offer onsite mobile check-in & badge-printing
Sponsorship & Exhibition
- Develop sponsorship/exhibition prospectus
- Follow up with sponsors/exhibitors
- Advise on onsite setup options and recommend contractors/vendors
Post-Conference
Reports & Auditing
- Advise and guide committee on the preparation of post-conference reports
- Assist in closing of accounts for auditing purposes
- Source and recommend auditors
- Assist in submission of final report to relevant authorities